Uw Madison Dissertation Deposit

Master’s Degree Survey

Please complete the Master’s Degree Survey to inform the Graduate School about your academic experience and career plans. By completing the survey, you provide the Graduate School with valuable information about post-degree placement, and help us determine how we can improve programs and services for students. All answers are kept confidential and are only shared in aggregate with all of the other responses from your program. The survey takes about 20 minutes to complete. At the end of the semester, graduate students will be sent an email containing a link to the survey.

Thesis Deposit

If you are required to deposit your thesis at Memorial Library, you must deposit before the degree deadline. Please follow the instructions available at toward the bottom of this webpage.

Degree Warrant

A warrant is a document issued to your program by the Graduate School at your program’s request after you have met all degree requirements. Warrants are valid for one semester, and are signed by the program chair, advisor, or your committee. By signing the warrant, programs indicate that all program degree requirements have been met. If the Graduate School does not have your warrant with appropriate signature(s), you will not graduate.  NOTE: If your program has signed and returned your warrant to the Graduate School, and you receive an Incomplete or Progress grade at the end of the semester, or you deposit your thesis after the degree deadline, you will receive your degree during the following semester when your grade is cleared or your thesis is deposited (if your program requires thesis deposit).

Degree Completion Fee

The amount of this fee is equal to two credits at the in-state rate. The Graduate School must approve payment of the fee in lieu of registration. If the fee is appropriate for you, your program must submit a Degree Completion Fee Request Formto the Graduate School for approval. To qualify you must be finished with all degree requirements except for a thesis defense, comprehensive exam, presentation of a final project, or an incomplete course. You must have submitted your thesis, paper, or project to your advisor while you were registered in the previous semester.

Degree Completion Letter

Before your degree is posted on your final transcript and diploma is available, you can request a Degree Completion Letter from the Registrar about two weeks after the end of the session (or sooner if you complete early in the semester and all requirements are cleared). Contact Office of the Registrar at 333 East Campus Mall #10101.

Window Period

This is the time between the end of one degree period and the beginning of the next. If you were registered for the previous semester and met all degree requirements by the end of the window period, your degree will be granted in the following semester, but you will not have to register or pay fees for the next semester.


The Registrar posts degrees on official transcripts approximately four to six weeks after the end of the semester. You can order transcripts at the Office of the Registrar. Call 608-262-3811 for more information.


The Office of the Registrar will send your diploma to your DIPLOMA address approximately 12 weeks after degree conferral. Update your Diploma address via My UW prior to leaving campus.

International students: you MUST enter your DIPLOMA address via My UW to receive your diploma.

International Mailing Address for Diploma and Certification of Graduation

If you wish to have your diploma sent to an address outside of the U.S., tell the Registrar ahead of time at 333 East Campus Mall #10101. Certification letters are always sent by air mail.


Go to Final Submission of Your Thesis/Dissertation for checklists, deadlines, forms and instructions.

Thesis/Dissertation Information Session

If you are a student graduating with a thesis or dissertation requirement, we strongly encourage you to watch the below information session. You may jump to specific sections of the presentation by referencing the time markers below. You may also download the slides for reference, in addition to a set of slides provided by the UW Libraries for content on copyright, publishing, open access and access restrictions.

Table of Contents and Time Markers

01:22  The Big Picture: Graduation

03:36  Dates & Deadlines

04:46  Student Responsibilities

06:22  Required Sections for Your Document

09:38  Common Formatting Mistakes to Avoid

14:00  Committee Approval Forms

17:14 Open Access and Publishing Options

21:46 ETD Submission Process: After Submitting

26:40  Registration Waiver Fee

30:20  Commencement

Writing and Publishing: Thesis/Dissertation

Writing a thesis or dissertation can be challenging, and working with your advisor and committee to select a good and workable topic, planning and conducting your research, and doing the writing will be your top priorities. However, paying attention to some additional and probably unfamiliar topics now or in the early stages of your planning is also important.

For example, as a student, researcher and future author you should develop an understanding of copyright, publishing and open access. Your electronic thesis/dissertation (ETD) will be published by ProQuest/UMI and by the UW Libraries. When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements and then be prompted to decide whether to publish your work right away or to delay its release. Basic information and links to additional resources on these topics are available at:

Depending on your area of research, you may also need to understand issues related to the use of human subjects or to protecting parts of your research for which you, your advisor or department might seek a patent or other intellectual property protection. For help with these issues, consult:


Plagiarism is using words, ideas, diagrams, and other content from publicly available work without appropriately acknowledging the sources of these materials. This definition constitutes plagiarism whether it is intentional or unintentional and whether it is the work of another or your own, previously published work.

Plagiarism is a very serious offense that the University of Washington does not tolerate. Evidence of plagiarism may prevent granting of your degree.

Questions about your Thesis or Dissertation?

For questions about the following, contact Graduate Enrollment Management Services atuwgrad@uw.edu or 206.685.2630.

For questions about the following, contact the UW Libraries atuwlib-etd@uw.eduand review the Library ETD FAQ Page.


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